Management System & Compliance Executive
Management System & Compliance Executive
Senior Executive
Responsibilities:
- Develop, implement, maintain, and improve company management systems and related documentation.
- Coordinate management system activities to ensure compliance with applicable standards, legal requirements, and customer requirements.
- Prepare, review, and control policies, procedures, work instructions, forms, and other management system documents.
- Maintain the document control system and ensure current versions are properly distributed and implemented.
- Coordinate internal audits and follow up on audit findings and corrective actions.
- Support preparation and coordination of external certification, customer, and compliance audits.
- Monitor corrective and preventive actions and ensure timely closure of findings.
- Maintain management system records, registers, and compliance documentation.
- Coordinate Management Review Meetings and prepare relevant reports, presentations, and meeting minutes.
- Monitor key performance indicators, objectives, and improvement initiatives.
- Identify gaps in existing processes and recommend practical improvements.
- Work closely with HR, Operations, Quality, EHS, and other departments to ensure effective implementation of management system requirements.
- Provide guidance and awareness training to employees on policies, procedures, and management system requirements.
- Monitor changes in applicable laws, regulations, standards, and customer requirements.
- Support risk assessment, compliance evaluation, and continuous improvement activities.
- Prepare management reports and provide updates on compliance status and improvement actions.
- Perform other duties and improvement projects assigned by management.
Requirements:
- Bachelor's Degree in Business Administration, Management, Quality Management, Human Resources, Engineering, or a related field.
- Minimum 2–3 years of relevant experience in management systems, compliance, quality, HR, business process management, or a related field.
- Practical knowledge or experience in ISO management systems, such as ISO 9001, ISO 14001, ISO 45001, or other relevant standards, is an advantage.
- Knowledge and practical understanding of internal auditing, document control, corrective and preventive actions (CAPA), risk management, and compliance monitoring.
- Strong understanding of management system principles, documentation, implementation, and continuous improvement.
- Experience in RBA, ESG, labour compliance, customer audits, or manufacturing environments is an added advantage.
- Able to conduct or coordinate internal audits, identify gaps, prepare audit findings, and follow up on corrective actions until closure.
- Strong analytical, problem-solving, organizational, and process improvement skills, with excellent attention to detail and accuracy.
- Strong written and verbal communication skills in English and Bahasa Malaysia, with good report-writing and presentation abilities.
- Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint.
- Confident in communicating and working with department heads, management, auditors, customers, and other external stakeholders.
- Able to work independently, prioritize multiple tasks, meet deadlines, and manage projects effectively.
- Proactive, systematic, responsible, and committed to maintaining compliance and driving continuous improvement.
Benefits:
- Competitive salary
- Career growth opportunities
- Professional and supportive working environment
- Training and development opportunities
- Exposure to HR, management systems, compliance, and consultancy projects
- Opportunity to work with SMEs and multinational organizations
- Performance-based incentives
- Long-term career development with Viskanbajay Group Resources
Qualification:
Bachelor's Degree/Post Graduate Diploma/Professional Degree
Job Details
Job Specialization:
Corporate Strategy/Top Management
Job Location:
Johor, Kuala Lumpur, Penang
Employment Type:
Contract Part-Time Full-Time
Age Range of Candidate:
-
Years of Experience:
3
Monthly Salary:
-
